Office Snack Budget Calculator

Tell us how big your team is and how often you'd put snacks out. We'll work out the monthly spend, what it comes to per person, and which boxes to order.

How many people are in the office?

1250+

Snacks per person, per day 1

1234

Most teams start at one snack per person, per day.

Days a week you'd offer snacks 5

1234567

Hybrid team? Use the number of days your office is busiest.

Choose your box

Cost per person, per month

Prices shown are for one-off orders and are correct at the time of publishing. Free delivery on orders over £24.99. Subscriptions available, with delivery intervals from 7 to 90 days. Boxes come in 50 and 100 snacks, so we round up to the nearest box, anything spare just carries into the following month.

Cost per person

£0.00

per person, per month

Your box: —
Monthly spend: —
Snacks needed a month: —
What you'd order: —
Cost per snack: —

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Based on 4.33 weeks a month. A quick estimate, not a quote- tell us your setup and we'll get it exact.

How this calculator works

We've kept the maths simple and shown our workings, so you can sanity-check the number against your own budget.

We take your headcount, multiply it by the number of snacks per person per day and the number of days a week you'd offer them, then multiply by 4.33 — the average number of weeks in a month. That gives the number of snacks your office would get through.

Our office snack boxes come in 50 and 100 snacks, so we then work out the cheapest combination of boxes that covers it. That means rounding up: an office needing 542 snacks a month gets five 100-snack boxes and one 50-snack box, not a fraction of a box. Anything left over isn't wasted, it just carries into the following month.

Prices are for one-off orders and shown excluding VAT by default, since that's how most businesses budget. Use the toggle to switch to inc VAT prices. Delivery is free on orders over £24.99, so it isn't added to the figures.

It's an estimate rather than a quote. Teams snack in bursts — a busy week, a client day, a Friday afternoon — so treat the number as your baseline and adjust from there.

What a typical office spends

Here's what the standard Office Snack Box works out at for three common setups, all at one snack per person per day, five days a week, ex VAT:

10 people — 217 snacks a month, £212.49, or £21.25 per person
25 people — 542 snacks a month, £462.48, or £18.50 per person
50 people — 1,084 snacks a month, £916.63, or £18.33 per person

Smaller offices pay slightly more per head, because rounding up to the nearest box leaves a bit more spare. A 10-person team receives 250 snacks against the 217 they need, so roughly a third of a box carries over each month.

Box choice moves the number more than anything else. That same 25-person office on the Premium Office Snack Box comes to £781.22 a month, or £31.25 per person — around £12.75 more per head for protein bars, traybakes and meat snacks.

For most teams, office snacks land somewhere between £11 and £31 per person per month. Set against the cost of a single team lunch, it's one of the cheaper perks you can offer.

How to bring the cost down

Offer snacks on fewer days. The single biggest lever. Our 25-person example drops from £18.50 to £11.83 per person by moving from five days to three. If your office is quiet on Mondays and Fridays, stocking Tuesday to Thursday matches how the space actually gets used.

Order 100-snack boxes rather than 50s. The larger box works out around 9% cheaper per snack — £0.83 against £0.92 on the standard box. Two 50-snack boxes cost £91.66 for the same 100 snacks you'd get for £83.33 in a single box. Our calculator already picks the cheapest combination for you.

Add Bolt-Ons instead of upgrading the whole box. If your team mainly wants better chocolate or more protein bars, a Bolt-On is far cheaper than moving everyone onto a premium box. You keep the standard box as your base and top up only the bit people actually reach for.

Mix boxes to suit the team. Nothing says every box has to be the same. Plenty of offices run a standard box as the everyday staple and add a smaller premium or Naturally Healthier box alongside it, rather than paying the higher rate across the board.

Set up a subscription. Regular deliveries save you the reordering admin and the panic when the kitchen runs dry mid-week. Intervals run from 7 to 90 days, and you can amend, skip, pause or cancel whenever you need.

Ready to order? Browse the office snack box range, or get in touch and we'll build a quote around your team.

How much do office snacks cost per employee?

For most UK offices, between £11 and £31 per person per month. On our standard Office Snack Box, a 25-person team offering one snack a day, five days a week, works out at £18.50 per person ex VAT. Dropping to three days a week brings that to £11.83. Moving to the Premium box takes it to £31.25. Team size, box choice and how often you put snacks out are the three things that move the figure.

How much should a business budget for office snacks each month?

Start with one snack per person per working day and adjust once you see how quickly the kitchen empties. On that basis, a 10-person office needs around £212 a month, a 25-person office around £462, and a 50-person office around £917, all ex VAT on our standard box. If it's your first time buying office snacks, budget for the five-day figure and scale back after a month or two — it's easier to reduce a subscription than to keep topping up.

Is it cheaper to order office snack boxes than to buy from a supermarket?

It depends what you compare. On headline price per item, a supermarket multipack can look cheaper. What a snack box removes is everything around it: the shopping trip, someone's time, the mismatched pack sizes, the admin of expensing it and the guesswork over what people will actually eat. Every snack arrives individually wrapped and portioned, delivered to your door, with a mix of brands your team probably wouldn't pick up themselves. Work out what an hour of someone's time is worth and the comparison usually looks different.

Do your office snack box prices include VAT?

The calculator shows prices excluding VAT by default, because that's how most businesses plan a budget. Use the toggle to see inc VAT prices — the standard 100-snack box is £83.33 ex VAT and £99.99 inc VAT. If your business is VAT registered you may be able to reclaim it, though your accountant is the right person to confirm how that applies to you.

Does it work out cheaper per snack to order 100-snack boxes?

Yes. The 100-snack box works out at around £0.83 per snack against £0.92 for the 50-snack box on our standard range — roughly 9% less. Put another way, two 50-snack boxes cost £91.66 for the same 100 snacks you'd get for £83.33 in one box, a saving of £8.33. The calculator always picks the cheapest combination of boxes for the quantity you need, so you don't have to work it out yourself.

Can I offer snacks on fewer days to reduce the cost?

Absolutely, and it's the quickest way to cut the bill. A 25-person office offering snacks three days a week rather than five pays £11.83 per person per month instead of £18.50 — a saving of over a third. It works particularly well for hybrid teams: stock the days your office is busiest and the snacks get eaten by more people rather than sitting in the cupboard.

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